If you are a beginner when it comes to event planning or someone who is just curious to understand how the event planning process comes into being, you can refer to the guidelines below which will help you in knowing how to prepare for a successful event.
Choosing a time is as important as choosing a date. Schedule event times when participants are most awake and alert, like morning or early afternoon and early evenings probably. Avoid afternoon as it tends to make you feel lethargic at that time of the day. Also avoid scheduling evening workshops on workdays as everyone tends to be tired and impatient. Picking a right time is to ensure that your participants are totally engaged and aware.
A budget would be based on your overall finance required for venue, transportation, etc. So make sure to create a budget plan which is suitable for you or your organisation. You need to be careful while planning so because you are investing money here. Do not forget to consider unforeseen costs which can arise, so plan all of it accordingly and perhaps you can avoid unforeseen costs by overestimating some costs, just to be on a safer side.
Marketing techniques have options which will include email invitations, fliers, posters, newsletter, press releases for local newspapers, newspaper adverts. Also you are savvy of social networking, you can always opt for a Facebook event page with targeted advertising or approach people via linked in or Instagram profiles.
Thorough organisation is key when you plan an event. Create a timeline that includes all of the tasks needed to make your event a success and a due date for having them completed. Keep this up to date as you go along.
Assign tasks to avoid any complications amongst your team, communicate with everyone who involved. All your, staffing is really important for any event needs to be properly staffed, as that makes delegating work easier and achieving each tasks with staff on board for the event promises work accomplished without any problems. Also ensure that you are accommodating and take efforts to make the process schedule comfortable for everyone.
Document the event, as a physical evidence you can show it to people, not only that you can also look for little improvements. Sharing you document out on social media platforms will give you recognition and it is a free marketing technique.
By Conner Moore